Tagged: Office365

How to gain insights on Microsoft 365 adoption?

In this post I describe where you can start to get more details (figures!) about the Microsoft (Office) 365 adoption at your company.

There are many different ways to gain insights. But if you rolled out different Office 365 services at your company there’s already quite a lot of valuable data. Where? Well, you know all the admin dashboards in the different Office 365 admin centers, right? So, these dashboards are good start to see what’s adopted but what about a more holistic view?

Source: https://pixabay.com/illustrations/statistics-graph-chart-data-3411473/

Of course you, could build a new dashboard in PowerBI by attaching different data sources, Graph API etc. But why not utilizing available tools? Is there any?

Microsoft 365 usage analytics

Yes, there is and it delivers you the following information:

  • Adoption overview report
  • Product usage report
  • Storage used report
  • Communication report
  • Collaboration report
  • Office activation report
  • Access from anywhere report
  • Individual service usage reports
  • Individual service user activity reports

What do have to do for this?

There is not much to do.

  1. Enable Microsoft 365 usage analytics [see link at the bottom]
  2. Navigate and utilize the reports in Microsoft 365 usage analytics [see link at the bottom]
  3. Read the reports
  4. Apply measures to drive adoption in the spaces where it is required
  5. Review monthly
  6. Go back to 3. [infinite loop / continuous [adoption] improvement process –> learning never ends ;-)]

Conclusion, opinion and summary

Before you start to build your own reports you might want to start with what’s available at your fingertips! I had the chance to test and it’s ready within minutes. So, you can view report data. What you finally need to do is to check what information you receive and conclude your next steps to drive adoption in weak areas by adequate measures, e.g. awareness campaign, training/education or other means of communications to drive adoption of Office 365 services within your company (as needed).

Additional resources

Merger of Yammer and Office profile in Office 365

Microsoft announced that Yammer and Office profiles will be merged. Until today a user gets provisioned and logs into Yammer. This triggers the “creation” of its Yammer profile which is synced from the user’s Office profile. However, if a user changes values of his/her Yammer profile it is overwritten by the next Office profile sync to Yammer in case the Office profile was changed.

Source: https://pixabay.com/vectors/name-nameplate-shield-id-press-1714231/

What does this mean for my users?

Well, it means that the users’ profiles become one and will based of the Office profile. The Office profile becomes the “master” and sole profile.

So, the profile button in Yammer will disappear soon and than every profile value is based on the Office profile. Single profile instead.

How can you manage the merged Yammer/Office profiles of users?

Due to the fact that there will be only one profile left you’ll need to manage only the users’ Office profiles. Either a user can manage this within set limits on the Office 365 Delve profile page or by contacting your Office 365 administrator and support.

Conclusion, opinion and summary

To sum it up, you’ll manage user attributes via Active Directory. Either in you onpremise AD which is synced via AAD Connect to Azure AD and Office 365. Or in case you are cloud-native user attributes from Azure AD are used.

Depending on how much “self-serving” you allow users could make changes to the profile by using the Delve profile (page).

Additional resources

BitTitan White Paper – Migrate Microsoft Teams Tenant-to-Tenant

In a previous post I wrote about how you can migrate Microsoft Teams from one (source) Office 365 tenant to another (target) Office 365 tenant by using third party (3P) tools to ease and automate the migration process. BitTitan is one of the tools which can be used.

BitTitan published a White Paper regarding “Top Migration Considerations for Cross-Tenant Teams Migrations” which you can request and download to avoid typical pitfalls and get awareness on what limitations there might be. You can find the link to request the download of the White Paper at the bottom of this post.

[erik365] Migrate Office 365 Tenant-to-Tenant

Additional resources

How to see all your approval process states in Microsoft Flow?

In Microsoft Flow you can now easily see all your approval process states. Therefore Microsoft introduced the Microsoft Flow Action Center. The Flow Action Center is part of the Microsoft Flow web interface where you [as an user] can access your and shared flows.

Source: https://pixabay.com/de/photos/bipr-vereinbarung-datenschutz-3518253/

The approval overview can be found in the Action Center, on the left navigation bar underneath “Action items”. There you can find navigation item “Approvals” which will display according contents on the right after you’ve clicked on it. You can filter the displayed approvals to distinguish the status a little bit better, the filter allows to differentiate between “sent” and “received” approvals.

Another option to quickly find a specific approval is to search for it by using the search bar on the upper right corner on the “Approvals” page.

Additional resources

How to add guests to business process apps with canvas PowerApps?

In this post I describe what Microsoft provides with canvas apps in PowerApps (in preview, August 2018) to add guests (people not within your company) so that guests can collaborate and work with you on a business process (app) within your Office 365 tenant.

Basically you’ll be able to share canvas PowerApps for guests. What do I have to do?

  1. Create a canvas app in PowerApps
  2. Add guests to your Azure Active Directory
  3. Assign licenses to your newly added guests
  4. Share the (canvas) PowerApps (https://make.powerapps.com)
    Guests will receive a mail notification that they are invited.
  5. Guests can access the shared app via (Browser, iOS, Android)
  6. Collaborate with guests on your business processes apps based on PowerApps
  7. Provide feedback to Microsoft to improve services (see link at the bottom)
Source: https://pixabay.com/illustrations/feedback-confirming-businessmen-2990424/

Conclusion, opinion and summary

The Microsoft PowerPlatform evolves steadily and new capabilities are added to ease collaboration within the Microsoft Cloud as well as with stakeholders external to your cloud tenant. This is a really impressiv journey for all of us.

  • It adds more possibilities to your business, your clients and partners.
  • It enables you, your clients and partners to get things done together within your business processes/es.
  • There are almost infinit opportunities to design your business processes and interactions for business processes by utilizing the PowerPlatform.
  • You can allow collaboration internal as well as external to for your company’s business processes built on (canvas apps) in PowerApps based on the PowerPlatform.
  • You can start with codeless or low-code apps to get things started and also done in little time.

Additional resources

How to enable external users to access PowerApps?

In this post I describe what Microsoft provides with PowerApps Portals (in Preview, August 2018) to enable external users (not within your company) to access your PowerApps-based business apps.

What’s PowerApps at all?

Microsoft PowerApps is basically an app toolbox which you can use to quickly build business apps without being a developer because you can build a business app by clicking it together. It’s part of Office 365 and allows to use what you’ve already got there (Office 365, Dynamics 365 …) or (partially) elsewhere.

What’s PowerApps Portals?

Before the introduction of PowerApps Portals all users need to be within your Office 365 tenant to access your PowerApps-based business apps. PowerApps Portal is a game changer it let’s external users access your business apps via WWW on a public accessible website. You can also control access to the portal, e.g. anonymously, LinkedIn, Microsoft ID, Azure AD account, SAML2, OpenId Connect or else.

Source: https://powerapps.microsoft.com/en-us/blog/introducing-powerapps-portals-powerful-low-code-websites-for-external-users/

Conclusion, opinion and summary

PowerApps Portals is very handy for you if you need to build a business app which is not only accessible for your employees or users which are member of your Office 365 tenant. To enable a wider accessibility to PowerApps can enable more interaction with external users to your company.

Additional resources

Microsoft Flow Online Conference 2019

In this post I like to inform you about the upcoming Microsoft Flow Online Conference 2019. The free (~8-hours) online conference starts at September 10th, 2019 at 9 AM (EST), 15 PM (CEST).

The focus of the online conference is to show how to automate processes and tasks easily (with no or little code) by using Microsoft Flow and related technology from the Office 365 stack and more. And if you might wonder what about Teams integration? Can I automate things in Teams by using Flow? Of course, you can integrate and use Flow in conjunction with Teams. So you can automate processes and integrate it within Teams as your hub of modern teamwork.

Source: https://flow.microsoft.com/en-us/blog/register-for-the-microsoft-flow-online-conference-2019/

Conclusion, opinion and summary

First of all, I already like the format, because it’s an online conference and I do not need to travel far, catch any plane, stuck in any traffic jam or else.

The agenda and list of content looks pretty nice! There’s something for everyone, you can find sessions if you are completely new to Flow but also if you are a bit more advanced and automated some processes and tasks.

Additional resources