In this post I like to highlight a highly handy feature update “B2B sync” regarding Microsoft OneDrive for Business for “inter-org collaboration”.
B2B sync enables users to sync not only OneDrive for Business and SharePoint Online data of their organization but of other organizations, too! This means that your collaboration experience becomes much better because if you are a guest of an external Team, which is of course hosted in another Office 365 tenant, you’ll be able to sync files from this SharePoint Online, too.
Conclusion, opinion and summary
I like this feature because this enables you to have much more synced data exchange and collaboration with external parties also having Office 365 incl. SharePoint Online and OneDrive for Business. So, you do not need to down-/upload files via browser.
- B2B Sync [Microsoft Roadmap Item ID 33413]
- SharePoint and OneDrive integration with Azure AD B2B (Preview)
- B2B Sync [How-To, requirements, configuration …]
- SharePoint Roadmap Pitstop: July 2019
Microsoft rolls out a new capability which enables administrator to automatically mount / add a specific SharePoint Team Site Library being synced for users (cp. M365 Roadmap).
Configure SharePoint Team Site Libraries Auto-mount
To configure the auto-mount you need to configure a group policy which configures the users OneDrive sync settings. (cp. link “Configure team site libraries to sync automatically”)
Prereqs, requirements and limitations
Please note that there are certain prereqs, requirements and limitations before you can start.
- Windows 10 1709 or later
- Library must have below 5000 files/folders.
- Not for 1000+ devices
- Sync is applied next time the user signs in but it can take some time until the sync starts.
- A user cannot stop the sync.
- You need the OneDrvie GPO Template (OneDrive.adml, ..admx) in your central GPO store (e.g. erik-klefeldt.de\sysvol\domain\Policies\PolicyDefinition) …
- This might be subject to change (June 2019).
Configuration steps overview
- Create a new GPO
- Configure the GPO based on your needs, applied to a OU and add WMI-filtering for a more granular scoping, if needed
- Add the SharePoint Team Site Library ID to the GPO
- Verify that the GPO is applied
- (Verify the reg key [HKCU\Software\Policies\Microsoft\OneDrive\TenantAutoMount]”LibraryName”=”LibraryID”)
- Verify that it syncs on the devices
Conclusion, opinion and summary
Easy to configure, isn’t it? In my opinion it might help you to move and simplify a migration from legacy files shares to SharePoint Online. It enables you as administrator to manage a smooth transition from file shares/services towards SharePoint Online and really adds a convenient way and comfortable user experience because your users do not need to manually add the library to their OneDrive sync and “map” the SharePoint Online Team Site Library on their device.
Rolling out and adopting Micrsoft OneDrive for Business (ODFB) is a great opportunity to get rid of your legacy onprem file servers, shares, local device saved data and roaming profiles etc.
ODFB enables you to access your files from a versatile set of endpoints (PC/Mac/common Browsers/iOS/Android) and keep your data safe and in sync. You can also share certain files with others as needed. However, ODFB is one part for storing data. It is primarily for your documents. Working requires also other options for data collaboration, distribution and sharing therefore you might want to consider SharePoint Online as backend for storing files within your company, department or team.
To start and abandon your legacy file repository you can find supportiv guidiance and details for ODFB, e.g.
- Usage Scenarios for OneDrive
- Guidance on how OneDrive can be utiliized
- Use Cases
- Success measuring options
- Planning communication