Tagged: PowerApps

How to manage and govern Power Apps and Power Automate?

In this post I highlight the updated Microsoft whitepaper regarding the administration and governance of Microsoft Power Apps and Power Automate. It very extensiv with its 117 pages and covers topics from platform architecture to security and even user adoption (alias “Educate and Support”).

In my opinion, Microsoft’s Business Application Platform has become a very rich and incredibly valuable toolbox to empower people to do what they need in a more efficient and digital way as before. And all within the Microsoft 365 stack but extensible via interfaces/connectors/gateways to integrated with other external elements as needed.

  • Power BI to visualize data
  • Power Apps to build apps with no or low code
  • Power Automate to create rich digital workflows
  • Power Virtual Agents to build chat bots for customer dialog and interaction
Microsoft PowerBI – Source: https://powerplatform.microsoft.com/
Microsoft Power Virtual Agents – Source: https://powerplatform.microsoft.com/

Due to the fact that the Business Application Platform has grown and provides so many features it needs to be administrated, managed and governed as other services, too.

The whitepaper goes guides you through the following topics:

  • Platform Overview
  • Platform Architecture
  • Platform Security
  • Platform Monitoring
  • Platform Alerts and Actions
  • Platform Deployment
  • Eduation and Support (Adoption)

Microsoft keeps on updating the document from time to time and of course the features. That’s why you should stay tuned and follow the Business Application Platform blogs.

Additional resources

Automate tasks in Microsoft Teams code free

In this post I like to cross reference a video from the Microsoft Mechanics which shows how to start to automate tasks code free in Microsoft Teams in conjunction with Microsoft’s PowerPlatform services Flow and PowerApps.

Source: Microsoft Teams: Code free ways to optimize your experience

Conclusion, opinion and summary

Microsoft Teams as a hub for teamwork let’s you integrate many other apps and services of the Office 365 stack like Flow and PowerApps. This enables you to automate certain (recurring) tasks and focus on more relevant tasks. The most impressiv aspect is that you do not need to be a developer, you can start to automate processes and tasks code free within little time.

For instance, if you get certain data delivered by your project team mates and you might collect and insert it in a Excel sheet or else. You might change this either starting small with sharing the Excel sheet to allow your team mates to added there data directly or you might want to build a PowerApp for the data input, insert it in the Team as tab, ad flow to get notified of new data inputs and maybe visualize the data via PowerBI…

There are infinite use cases and options which you could automate code free to focus on more relevant things at work. By adding Flows and PowerApps to your Teams you don’t even need to switch to another app.

Additional resources

How to add guests to business process apps with canvas PowerApps?

In this post I describe what Microsoft provides with canvas apps in PowerApps (in preview, August 2018) to add guests (people not within your company) so that guests can collaborate and work with you on a business process (app) within your Office 365 tenant.

Basically you’ll be able to share canvas PowerApps for guests. What do I have to do?

  1. Create a canvas app in PowerApps
  2. Add guests to your Azure Active Directory
  3. Assign licenses to your newly added guests
  4. Share the (canvas) PowerApps (https://make.powerapps.com)
    Guests will receive a mail notification that they are invited.
  5. Guests can access the shared app via (Browser, iOS, Android)
  6. Collaborate with guests on your business processes apps based on PowerApps
  7. Provide feedback to Microsoft to improve services (see link at the bottom)
Source: https://pixabay.com/illustrations/feedback-confirming-businessmen-2990424/

Conclusion, opinion and summary

The Microsoft PowerPlatform evolves steadily and new capabilities are added to ease collaboration within the Microsoft Cloud as well as with stakeholders external to your cloud tenant. This is a really impressiv journey for all of us.

  • It adds more possibilities to your business, your clients and partners.
  • It enables you, your clients and partners to get things done together within your business processes/es.
  • There are almost infinit opportunities to design your business processes and interactions for business processes by utilizing the PowerPlatform.
  • You can allow collaboration internal as well as external to for your company’s business processes built on (canvas apps) in PowerApps based on the PowerPlatform.
  • You can start with codeless or low-code apps to get things started and also done in little time.

Additional resources

How to enable external users to access PowerApps?

In this post I describe what Microsoft provides with PowerApps Portals (in Preview, August 2018) to enable external users (not within your company) to access your PowerApps-based business apps.

What’s PowerApps at all?

Microsoft PowerApps is basically an app toolbox which you can use to quickly build business apps without being a developer because you can build a business app by clicking it together. It’s part of Office 365 and allows to use what you’ve already got there (Office 365, Dynamics 365 …) or (partially) elsewhere.

What’s PowerApps Portals?

Before the introduction of PowerApps Portals all users need to be within your Office 365 tenant to access your PowerApps-based business apps. PowerApps Portal is a game changer it let’s external users access your business apps via WWW on a public accessible website. You can also control access to the portal, e.g. anonymously, LinkedIn, Microsoft ID, Azure AD account, SAML2, OpenId Connect or else.

Source: https://powerapps.microsoft.com/en-us/blog/introducing-powerapps-portals-powerful-low-code-websites-for-external-users/

Conclusion, opinion and summary

PowerApps Portals is very handy for you if you need to build a business app which is not only accessible for your employees or users which are member of your Office 365 tenant. To enable a wider accessibility to PowerApps can enable more interaction with external users to your company.

Additional resources